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Symprex Email Signature Manager
Email Signature and Disclaimer Management Solution for Outlook, Office 365 and Exchange

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Overview | Features | Pricing | Screenshots

Email Signature Manager is an Outlook, Office 365 and Exchange email signature and email disclaimer solution to automatically include signatures, social media links, disclaimers and other information on all outgoing emails.Email Signature Manager is a powerful Outlook, Office 365 and Exchange email signature and disclaimer management solution.

You can effortlessly deploy and manage email signatures and disclaimers across your entire organization.

Email signatures can include branding, contact information, social media links, and even scheduled news, marketing or other relevant information.

Email Signature Manager also supports iPhone, iPad, Android, Blackberry and Windows Mobile devices right out of the box.

Email Signature Manager offers easy control over corporate email signatures and disclaimers, and also offers scheduled email campaign functionality.

Email Signature Manager makes it easy to include a company logo as well as other relevant images and graphics. The automatic integration with Active Directory (or other custom data source) helps ensure that signatures always contain correct contact information.

Email can be branded with full, central control over email signatures, email disclaimers, email font, email font size, colours and stationery.

You can enforce your corporate identity and brand on all emails, and you can include scheduled marketing and campaign information.

Email Signature Manager includes a powerful, easy-to-use signature, disclaimer and campaign designer for all Outlook email formats.

The flexible data source designer and field mapping allow access to user contact information from virtually any type of data source.

The deployment control is flexible with automatic deployment to all users with and detailed status monitoring.

Ensure professional email communication, with consistent signatures and correct contact information, and optionally marketing information, or legal disclaimers, on all e-mails from your organization.

Discover why thousands of organizations worldwide have chosen Email Signature Manager as the solution to their email signature and disclaimer requirements.

Download the free evaluation version and experience it for yourself.

Current Version
6.4.0, June 9, 2015 
User Guide
Email Signature Manager (HTML)
Email Signature Manager (PDF)
New Version 6
  • Send-on-behalf signatures new feature
  • Option to convert mobile device plain text emails that require a signature to HTML
  • Detects separators between emails to improve mobile device signature injection
  • And more
New Version 5
  • New user interface with ribbon and modern look-and-feel
  • Works with Office 365 including Outlook Web App signature
  • Works with iPhone, iPad, Android, Blackberry and Windows Mobile devices
  • Works with Windows 8 and Office 2013
  • Works with Windows Server 2012 and Exchange 2013
  • Support for users who do not log on to the domain via new deployment service (OWA and mobile devices supported)
  • Various improvements to reduce network traffic during deployment
  • Improved error handling with new optional error reporting
  • Unicode aware with support for languages such as Arabic, Hebrew and Japanese
  • New and improved context sensitive help
  • New check for updates feature
  • And more
  • Standardized corporate Outlook signatures
  • Standardized corporate Exchange disclaimers
  • Supports smartphone mobile devices signatures
  • Allows scheduled email campaigns, news or marketing information
  • Signatures and disclaimers visible to users when sending email
  • Supports Outlook and Outlook Web App/Outlook Web Access (OWA)
  • Supports virtually unlimited number of templates
  • Deployment by group or individual users
  • Fully automatic deployment to all users
  • Corporate identity & brand enforced on all email
  • Ensures professional email communication
  • Consistent signatures with valid contact information
  • Powerful built-in signature designer
  • Includes legal disclaimers
  • Supports Active Directory and most databases
  • Detailed status monitoring on deployment
  • No software installation on servers or workstations
Minimum System Requirements
  • Exchange
    2013, 2010, 2007 or 2003
  • Outlook
    2013, 2010, 2007 or 2003
  • Windows
    8, 7, Vista or XP
  • Active Directory
  • Available hard disk space
    100 MB
  • Minimum screen resolution
    1024 x 768