Central control
- Central control – control and manage email signatures across your entire organization
- Legal requirements – include relevant information to comply with law and regulations, where applicable
- Include graphics – include logos, social media icons, and any other graphics, even employee photos
- Consistent email signatures – enforce your corporate identity and brand on all outgoing emails
- Campaigns – use scheduled campaigns in your email signatures to tell about awards, events or promotions
- Fully automatic – email signatures just work with no user interaction required
- Correct contact information – merge with contact information from Active Directory or other data source
- Disclaimers – include disclaimers or confidentiality notices in your email signatures, if required
- Install and forget – once installed and setup by IT, your marketing team can manage the solution
Feature highlights
- Any email client and device – supports Outlook desktop, web, and app clients, and any other email client (see below for more information)
- Powerful built-in designer – create stand out signatures, disclaimers and campaigns using the built-in visual template editor
- Flexible deployment – deploy your signatures to groups and users linking your disclaimers and scheduled campaigns as required
- Email signatures are visible – email signatures are visible when composing email in the Outlook desktop, web, and app clients
- Source code editor – switch between design mode and syntax highlighting HTML source code editor for detailed control
- Remote users supported – email signatures continue to work when your users work remotely or even offline
- Email signatures in sent items – email stored in sent items include email signature when sent from the Outlook desktop, web, and app clients
- Immediate preview – switch between design mode and preview any time to view your template merged with data for any selected user
- Status monitoring – use the status monitor to identify and resolve any problems with signature generation or deployment
- User selectable signatures – deploy multiple signatures, including send-on-behalf signatures, that users can select in Outlook on desktop
- Advanced testing – view and test your email signatures, disclaimers and campaigns in combination and merged with user data
- Help & support – includes context sensitive help, and our first class technical support is available subject to an active maintenance agreement
- Conditional statements – conditional statements offer advanced formatting based on merge data for example to avoid blank lines
- Works internationally – fully Unicode compliant implementation ensures a solution that works with all languages and character sets
- And more – control default email format, font, and font size, convert emails sent from mobile devices to HTML, and more
Mobile device support
- Office 365 – mobile device signatures are injected by seamlessly and safely routing email through Symprex Azure servers
- Exchange Server – mobile device signatures are injected by using the Email Signature Manager Transport Agent on Exchange Server
- Email to users – send signatures to users by email to copy and paste onto their mobile devices for Office 365 when email rerouting is undesired
Any platform and any device
- Office 365 – works with Office 365 and Exchange Online
- Outlook – works with Outlook 2013, 2016, 2019 and 2021
- Smartphones – works with any smartphone
- Exchange Server – works with Exchange Server 2013, 2016 and 2019
- Outlook app – works with Outlook app for iOS and Android
- Tablets – Works with any tablet
- Hybrid – works in Office 365 and Exchange Server hybrid environments
- Outlook on the Web – works with Outlook on the Web, formerly known as OWA
- Other – yes, it works with any email client!